anyone can afford a day of coordinator


It is a common misconception that in order to hire a wedding planner, you need to have a big budget for your wedding. This actually isn't the case! In fact, the majority of my clientele that hire me for day of coordinating are working with a very common budget of 15-20K for their wedding.


It is very easy to work in the cost of a day of coordinator without fear of going over your budget, because having planning help will actually save you money in the long run. Most day of coordinators charge between $1,000-$3,000 per wedding, and provide services that fit the following client criteria:


-Couple has a clear idea of what their wedding budget is.

-Couple wants to plan the majority of their wedding themselves, but would love guidance.

-Couple wants to book their vendors themselves, but could use help narrowing the field.

-Couple has lots of decorating & set up that needs taken care of on the big day, and doesn't want to do it themselves.

-Couple wants to have a stress free wedding day, knowing everything is being taken care of.


Lets go over how a Day of Coordinator helps you with all of these things, starting with the most important thing, helping you stay within your budget!

Here are the 3 easiest ways to save money & have a wedding planner

1.your planner has Connections

Most planners have connections with different vendors. This doesn't mean that planners receive kickbacks based on referrals, but rather that vendors are willing to give planners a discounted rate on their services in order to be appealing to that planner's potential clients. For this reason alone, it is a good idea to hire a day of coordinator at the beginning stages of your wedding planning, rather than in the few months leading up to the big day. Having this person on your team could literally save you thousands of dollars on your overall wedding budget.


Additionally, as you start to put together the look you want for your wedding day, a wedding planner can also direct you towards the best places to get the quality items that help you curate that look for the best value. In short, we can help you get the bang for your buck. This is a great thing to have if you're more of the DIY couple who wants to provide the majority of your decor.



If you don't believe me, here is a wedding I put together based on helping my client source her materials

Hobby Lobby, Dollar Tree, Amazon, Family Friend

Dollar Tree, Mom's back yard

Hobby Lobby, Home Depot, Amazon, Mom's back yard

Dollar Tree, Hobby Lobby, Michaels

2.needs versus wants

The hardest thing you will do while planning your wedding, is deciding what is a "need" and what is a "want" for your big day. While your planner will help you create your dream list, what it might come down to, is what you can afford and what you're willing to eliminate. This usually becomes an exchange of service type A for service type B. Here are a few examples:


Band ($5,000) vs. DJ ($2,500)

Ornate Cake ($1,200) vs. Faux + sheet cake ($500)

Full Bar vs. Beer & Wine

Rental Chairs vs. Provided Chairs

Rented Transportation vs. Hotel Provided Transport

Fake Flowers vs. Real Flowers


You can make one small adjustment like hiring a DJ instead of a band, and suddenly have the financial means to hire a planner!


Additionally, a planner can help you make these decisions by guiding you through what you will be saving financially if you exchange one service for the other. Don't worry, you will still get an amazing looking wedding with a high quality vibe!

most venues include white resin chairs, which will save you money even if you decide to rent high end chairs for your reception!

Centerpiece flowers can be fake, while real ones can be used in your bouquet!

All inclusive venues may provide the majority of your rental items (tables, chairs, linens etc.) It is worth knowing what a venue can provide!

A fake cake CAN look increadible! Your guests will never know you served a sheet cake from the kitchen!

3.Your Guest List


When considering your guest list, ask yourself this very important question: Do I like Aunt Mildred SO much that I want to buy her dinner for $70? If the answer is yes, then Yay! Aunt Mildred just made your guest list!


Now I know what you're thinking...My caterer isn't charging $70 a head, where is she getting this number?


Your chairs..............$8-$12 per guest (x2 because you need them for the ceremony & reception)

Your alcohol...........$12-$15 per guest for basic service

Your cutlery..........$3+ per guest

Your dishware......$3+ per guest

Your Cake Size..............$8 per slice (x2 if you're having a groom's cake)

Your Catering................$26-$35 per guest for Basic catering


All in all, looking at the lowest cost, before any tax or tip, you'll spend about $70 per guest that attends your wedding. This is without any fun extras like table cloths, menus, invitations, etc. added in.


The easiest way to stay within your budget and afford to hire a wedding planning service, is to cut back on your guest number!


If you can eliminate 15 guests from your original guest list, you can afford a wedding planner! Easy peasey!


It's all about what is important to you: having a high quality wedding with very little stress, or having a lot of guests attending and making a quantity vs. quality sacrifice. To be completely honest, there is no wrong answer. Your big day should be exactly how you want it to be, and if you're willing to make a few small sacrifices, Weddings Ondeck can help you create your dream wedding and stay on your budget!


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